As summer winds down, fall is a great time to declutter your financial processes, update your bookkeeping, and catch up on payment tasks that may have been put off during the busy season.
For many businesses, the transition into fall also means preparing for year-end reporting, holiday expenses, and a busier payment schedule. Taking some time now to organize your accounts payable processes—and evaluate how you handle business check printing—can help you enter the final months of the year with greater efficiency and control.
Here are a few ways to give your bookkeeping and payment processes a fall refresh.
Automate Routine Payment Tasks
Manual payment processes can take valuable time and create opportunities for errors. Automating routine accounts payable tasks can help your team work more efficiently while creating a more consistent payment process.
Checkrun helps businesses modernize check payments by connecting directly with QuickBooks Online. Instead of manually creating checks and entering payment information, businesses can streamline the process from accounting system to payment issuance. And multiple accounts can be managed on one platform using a single sign-on.
Checkrun provides a modern approach to business check printing and payment management, allowing businesses to:
- Automate check payment workflows
- Print checks remotely from anywhere
- Route payments for approval before checks are issued
- Use the mobile app to review, approve, and schedule payments
- Print and mail checks directly through Checkrun
- Keep payment information organized and synced to QuickBooks Online
- Provide payees with three choices for how they want to receive payment
By reducing manual steps, your team can spend less time managing checks and more time focusing on other work.
Update and Record Your Finances
Keeping accurate financial records is essential for understanding cash flow and making informed business decisions. Fall is a good time to review outstanding payments, reconcile records, organize receipts and statements, and make sure bookkeeping accurately reflects your current financial position.
Your accounts payable process should make it easy to see what has been paid, what is still outstanding, and which payments are coming up.
When your business check printing process is connected to your accounting workflow, it can also reduce unnecessary data entry and make it easier to maintain consistent payment records.
With Checkrun, payments can be managed through a streamlined digital workflow, helping businesses maintain better visibility and accountability throughout the entire payment process.
Easily Pay and Schedule all Payments in One Place
If payments and bills have been sitting on your desk—or in your inbox—fall is the perfect time to get them taken care of.
Late payments can result in unnecessary fees, strained vendor relationships, and additional administrative work. Checkrun makes it easier to issue business checks without requiring your team to be in the office.
With Checkrun’s Print & Mail Service, you can have payments printed and mailed on your behalf the same-day, helping your team save time while keeping payments moving.
For businesses that prefer to handle check printing themselves, Checkrun also supports remote business check printing, allowing authorized users to print checks securely from wherever they are working.
Whether your team prints checks in the office or work remotely, Checkrun helps make the process more convenient and efficient.
Improve Your Payment Approval Process
As businesses grow, payment approval can become more complicated—especially when multiple employees, departments, or locations are involved.
A fall bookkeeping refresh is a good opportunity to take a closer look at who can create, review, and approve payments.
Checkrun can help businesses create more structured payment workflows so the right people can review, approve, and electronically sign payments before they are issued. The Checkrun mobile app also allows authorized users to review and approve payments remotely, making it easier to keep payments moving even when your team isn’t in the office.
Combining payment approvals with business check printing software can create a more streamlined process from payment creation to check issuance.
Look for Ways to Reduce Payment Costs
Small payment-related expenses can add up over the course of a year. Printing supplies, postage, administrative time, late fees, and inefficient payment processes can all impact your bottom line.
As you review your fall budget, look for opportunities to eliminate unnecessary costs and streamline the way your business handles payments.
For example, Payee Deposit Choice gives payees the option to receive and deposit payments electronically, helping reduce the costs and delays associated with printing and mailing physical checks.
By giving recipients more ways to deposit payments, businesses can reduce their reliance on traditional check delivery while still maintaining a flexible payment process.
Strengthen Your Check Fraud Prevention
Fall is also a good time to review your payment security practices.
If your business uses Positive Pay, Checkrun can help streamline the process by providing Positive Pay file export capabilities. This allows payment information to be exported in a format that can be used with your bank’s Positive Pay process to help identify potentially fraudulent checks.
Taking a few minutes to review your fraud prevention processes now can help protect your business throughout the rest of the year.
When evaluating your business check printing process, security should be just as important as convenience.
Additional Ways to Refresh Your Books This Fall
Here are a few other ways to improve your bookkeeping and accounts payable processes before the end of the year:
- Create a payment approval workflow that improves accountability
- Review outstanding and overdue payments
- Reconcile payment records with QuickBooks Online
- Reduce unnecessary manual data entry
- Replace outdated manual check processes with online business check printing
- Review who has access to payment and approval systems
- Look for opportunities to reduce printing, postage, and administrative costs
- Consider electronic payment options when appropriate
- Review your Positive Pay and check fraud prevention processes
- Prepare your accounts payable process for year-end
Give Your Business Check Printing Process a Fall Refresh with Checkrun
Fall is a great time to step back and evaluate whether your current payment process is helping your business—or creating unnecessary work.
Checkrun gives businesses a modern way to manage check payments while keeping their accounting workflow connected. From automated payment workflows and remote business check printing to Print & Mail, mobile approvals, Positive Pay file export, and Payee Deposit Choice, Checkrun helps businesses take greater control of the way they pay.
Checkrun can help you:
- Connect your payment process with QuickBooks Online
- Automate check payment workflows
- Print business checks remotely
- Approve payments from your mobile device
- Print and mail checks without handling the mailing process yourself
- Export Positive Pay files
- Give payees a convenient electronic deposit option
- Reduce manual payment processing
- Keep your accounts payable process moving from anywhere
This fall, take the opportunity to clean up your books, modernize your payment process, and make business check printing more efficient with Checkrun. Get started today with a free trial. A great first step is to book a demo with one of our Checkrun experts!
