If you’ve ever waited days just to get a check signed, you know how frustrating—and costly—the process can be. Maybe the approver is out of the office, or you’re stuck printing, scanning, and emailing documents back and forth. It feels like a small inconvenience, but over time, these delays add up to wasted hours, missed payment deadlines, and even strained vendor relationships.
The good news? There’s a faster, more secure way forward: automating your check approvals and signatures.
Here are five reasons to stop chasing signatures—and start automating.
1. Eliminate Hidden Costs of Manual Approvals
On the surface, chasing signatures doesn’t seem expensive. But think about the hours wasted walking paperwork around, the cost of printing and supplies, or even paying for overnight delivery when a signature is urgent. Those costs pile up fast. Automating approvals cuts all of that out by moving signatures online—instant, secure, and without the extra expenses. Therefore, by eliminating manual approvals, you will be digitizing the entire approval process.
2. Save Time and Boost Productivity
Few things slow down a finance team like waiting on someone’s signature. Maybe the approver is in a meeting, stuck in traffic, or working remotely without access to paperwork. This forces the payments cycle to a halt and creates unnecessary delays.
With mobile and digital approvals, authorized users can review and approve checks anytime, anywhere, so payments keep moving without interruption. Your team stays productive, and payments keep moving forward.
3. Improve Accuracy and Compliance
Manual signatures leave room for mistakes: missing approvals, lost paperwork, missing signatures, and unclear approval trails. That’s not just inconvenient; it’s risky. Automated workflows ensure every check follows the right approval path, with audit trails that digitally record who approved what and when. That built-in audit trail keeps you organized, compliant, and ready to show proof whenever it’s needed.
4. Strengthen Security and Fraud Prevention
Checks can be intercepted, altered, or even forged when handled manually. By using secure, automated approvals, businesses add an extra layer of protection. With role-based permissions, digital approvals, and a secure audit log, you know exactly who’s touching your payments. That extra layer of protection makes it much harder for fraud to slip through the cracks. Automation gives you tighter control. Want even more security? Checkrun provides automated Positive Pay protection that is recommended by leading banks.
5. Keep Vendors and Clients Happy
When approvals take too long, payments get delayed. And late payments can strain even the best business relationships. Automating signatures ensures payments go out on time, every time. That consistency builds trust, keeps vendors happy, and positions your business as reliable and professional.
How Checkrun Helps
Checkrun takes the hassle out of chasing down check signatures by bringing the entire process into one secure, cloud-based platform. Popular Checkrun features include:
- Mobile approvals – securely review, approve, sign, and schedule checks from anywhere.
- Custom workflows – route payments to the right people automatically.
- Digital signatures – eliminate manual check sign-offs without sacrificing security.
- Audit-ready tracking – full transparency into every payment approval.
With Checkrun, your finance team can stop wasting time on manual processes and focus on what really matters—running and growing your business.
The cost of manual approvals goes far beyond paper and ink. It’s lost time, reduced security, and weaker vendor relationships. By automating approvals and signatures with Checkrun, your business gains back control, speed, and peace of mind. Learn more about Checkrun helps to automate your check payment approvals by booking a demo today!
