In today’s fast-paced, remote-enabled work environment, businesses need more than just accounting software—they need control, visibility, and automation in their payment processes. One of the most powerful ways to achieve this is through automated approval workflows.
Whether you’re a growing business or managing a multi-person finance team, relying on email threads, sticky notes, or verbal approvals is risky and inefficient. If you’re using QuickBooks Online, there’s a better way.
What Are Approval Workflows and Why Do They Matter?
Approval workflows refer to a structured sequence of steps that a payment request must go through before it’s issued—often including review, approval, and signature stages. Instead of handling these approvals manually, automated workflows ensure that the right people review and approve each payment, every time.
Here’s why approval workflows are critical:
- Prevent errors and fraud with multi-step review processes
- Speed up approvals by automating notifications and routing
- Stay compliant by maintaining a record of every action taken
- Clarify responsibilities so no payment slips through the cracks
- Create accountability by tracking who approved or signed each check
Why Manual Payment Approvals Don’t Cut It Anymore
Manual approvals slow down operations and expose your business to unnecessary risk. A delay in payment approvals can mean missed deadlines, vendor dissatisfaction, or worse—unauthorized checks going out the door.
For QuickBooks Online users, these limitations are even more apparent. While QuickBooks Online is excellent for bookkeeping, it lacks robust approval functionality. That’s where Checkrun comes in.
Checkrun: Built for Approval Workflows in QuickBooks Online
Checkrun enhances QuickBooks Online with customizable approval workflows, mobile check approvals, and granular user roles, so your team can collaborate securely on payments—no matter where they are.
With Checkrun, you can:
- Build multi-level approval workflows based on roles, amounts, or vendors
- Assign custom user permissions to protect sensitive financial actions
- Approve and sign checks from your mobile device
- Get real-time notifications when your attention is needed
- Track every action with a complete audit trail
Whether you’re a small business or a multi-location organization, Checkrun gives you full visibility and control over your payment process.
Built-In Security & Compliance
Every organization faces the challenge of enforcing internal controls, especially when it comes to issuing checks. With Checkrun, your approval and signing process is not only automated—it’s compliant, transparent, and secure.
Role-based permissions mean that only authorized team members can take action. The result? Fewer errors, stronger oversight, no more chasing approvals, and greater peace of mind.
Approve Payments On-the-Go
Need to approve a payment while traveling or working remotely? Checkrun’s mobile app makes it easy to review and sign checks from anywhere. You’ll receive instant notifications, and with just a few taps, your approval is done—no laptop needed.
Ready to Simplify Your Approval Process?
Checkrun makes it easy to take control of your payments with smart, secure approval workflows that integrate directly with QuickBooks Online. Whether you’re trying to streamline your team’s process or protect your business from risk, Checkrun is here to help.
