If your business uses QuickBooks Online, you already know how efficient it is for managing your accounting and bookkeeping. But when it comes to paying vendors by check—especially when working remotely or across multiple locations—the built-in options can fall short.
This is where a dedicated, robust check printing solution becomes indispensable.
In this post, we’ll cover why QuickBooks Online users turn to third-party tools, what features to look for in a check printing software, and why Checkrun is one of the top-rated choices for 2025, offering an unparalleled QuickBooks Online payment solution.
Why QuickBooks Online Users Need an Advanced Check Printing Solution
QuickBooks Online offers basic check printing features—but they can be limiting:
- No remote approval workflows: Lack of native support for multi-step or remote check approval processes.
- No dedicated mobile app for issuing checks: Inability to issue, review, or approve checks on the go via a mobile device.
- Limited same-day mailing or fulfillment options: No built-in features for same-day mailing or professional check fulfillment services.
These limitations make it tough for businesses that:
- Manage a high volume of check payments remotely
- Operate with multiple bank accounts or physical locations
- Require tighter control and multi-level approval workflows
- Demand a highly secure, transparent, and audit-friendly payment process
What Makes a Great Check Printing Software?
Selecting the best check printing software for QuickBooks Online involves evaluating key functionalities that enhance efficiency, security, and control. Here are key features to look for when choosing a check printing solution for QuickBooks Online:
- Seamless QuickBooks Online Integration: Seamless synchronization of payees, and payment data to eliminate manual data entry and ensure accuracy. This is crucial for any effective QuickBooks check printing solution.
- Remote Check Printing & Approval: The ability to initiate, manage, and approve check runs from any location, fostering true remote check printing capabilities.
- Mobile App Support: A dedicated mobile application for approving or releasing checks on the go, providing flexibility and expediting payment processes.
- Secure, Role-Based Access: Reduce fraud and provide a clear audit trail by assigning specific permissions based on user roles.
- Same-Day Mailing Fulfillment: For businesses without a printer or the time to manage mailing, a service that prints and mails checks securely on the same business day is a significant advantage.
- Bank-Grade Security: Encrypted data, secure user access protocols to protect financial information.
Meet Checkrun: Built for QuickBooks Online
Checkrun is a cloud-based check printing and mailing solution designed specifically for QuickBooks Online. It serves as a comprehensive QuickBooks Online payment solution, bridging the gaps in native functionalities.
Whether your team is in-office or entirely remote, Checkrun empowers you to:
- Print checks from any location or device: Enjoy true remote check printing flexibility.
- Route checks through custom approval workflows: Implement multi-step approval processes for enhanced financial control.
- Mail checks the same day through the Print and Mail Service: Utilize the Print and Mail Service where checks are printed, stamped, and sent for delivery the same-day.
- Manage users, roles, and permissions with enterprise-grade control: Maintain control over your payment processes.
- Track check status and maintain a clear audit trail: Gain full visibility and accountability for every check.
Seamless QuickBooks Online Integration
Checkrun connects directly to your QuickBooks Online account. It pulls in your payee and payment data, so you don’t need to duplicate work. Simply:
- Enter or schedule a payment in QuickBooks Online
- Open Checkrun to review, approve, and print
- Track check delivery or status in real-time
It’s QuickBooks Online, enhanced.
Print Checks From Anywhere — Or Let Us Mail Them
With Checkrun, you have the flexibility to choose how your checks are processed. You can either print checks on your own printer using secure check stock, or you can entirely bypass the need for a printer and leverage our efficient Print and Mail service and we’ll handle it for you on the same day.
Checkrun’s Print and Mail Service ensures your checks are processed with the utmost security and delivered promptly, saving you valuable time, postage costs, and administrative headaches. This is a core benefit for businesses seeking a complete QuickBooks check printing and mailing solution.
Enhanced Security + Approval Workflows
Checkrun includes features that help you reduce fraud and maintain compliance:
- Multi-user roles and access control
- Check approval steps before printing
- Secure check preview and tracking
- Full audit log for every check action
These features make Checkrun ideal for teams with distributed finance departments or complex vendor management requirements, solidifying its position as a secure QuickBooks Online payment solution.
Try Checkrun for Free
Checkrun offers a 15-day free trial, allowing you to fully explore the power of remote check printing and our comprehensive QuickBooks Online payment solution before committing. Get started in minutes and discover the benefits of:
- Faster vendor payments: Accelerate your payment cycles.
- Enhanced security: Protect your financial transactions.
- Less manual work: Automate tedious administrative tasks.
Get started now with a short personalized demo or free trial.
Conclusion
If your business is using QuickBooks Online and still printing checks manually—or worse, still using inefficient mailing processes—it’s time to upgrade.
Checkrun provides your business with a faster, more secure, and highly efficient way to print, approve, and mail checks, eliminating traditional bottlenecks. It’s the modern check payment solution made for QuickBooks Online in 2025.
