In the world of accounts payable (AP), paper checks are still a reality for many businesses — with many of today’s businesses learning that check payments no longer need to be costly, time-consuming, or risky. With Checkrun, finance teams can now modernize the entire check printing and mailing process — reducing operational costs, accelerating payments, and reclaiming valuable time. Here’s how Checkrun’s Print & Mail service transforms your AP workflow.
The Traditional Hidden Costs of Paper Checks
Before diving into the benefits of Checkrun, it helps to understand the overlooked costs that come with handling checks manually:
- Buying check stock (pre-printed or blank), envelopes, postage, and other materials.
- Maintaining MICR-compatible printers, toner, and other equipment.
- Labor costs for preparing, printing, folding, stuffing, stamping, and mailing checks.
- Time spent tracking mailings, sending remittance advice, and maintaining audit trails.
- Risk of errors, lost envelopes, or fraud — particularly if checks, signatures, or blank stock are mismanaged.
When you add up all these indirect costs — materials, labor, errors, storage, and fraud mitigation — the real cost per check often far exceeds just the stamp and paper.
How Checkrun’s Print & Mail Service Solves These Pain Points
Here’s why more finance teams are turning to Checkrun for their check-mailing needs:
Significant Cost Savings — Materials, Labor & Overhead Eliminated
With Checkrun’s Print & Mail service, you eliminate the need to buy check stock, envelopes, or stamps. No more maintaining printers or replacing MICR toner. Instead, you pay a simple flat rate per check.
This fee includes secure check stock, printing, folding, sealing, postage — everything. That’s a fraction of what it costs to print and mail a check in house, once you factor in labor, supplies, and overhead.
Faster Payments — Same-Day Mailing for Quicker Vendor Remittance
Time is critical, especially when paying vendors and contractors. With Checkrun, checks approved by 11:00 a.m. PST get printed, sealed, and mailed the same business day.
Faster mailing means recipients get their payments sooner — strengthening vendor relationships, avoiding late fees or penalties, and improving cash-flow reliability.
Removes All In-House Printing Hassles — No More Stuffing, Stamping, Mailing
Instead of having someone manually print checks, stuff envelopes, apply stamps, and ensure that they get mailed, your team simply hits “approve” in Checkrun. From there, Checkrun handles the rest.
The check payment process is fully automated from the cloud — no printer maintenance, no stock storage, no trips to the post office.
Auditability, Security & Compliance Built In
Checkrun uses high-security “TruPrint” check stock with MICR toner, pressure-sealed Z-fold stock, microprinting, security fonts, watermarks, tamper-evident seals, and other fraud-resistance features.
Once checks are mailed, a digital copy is automatically synced back into your QuickBooks Online account, ensuring a full audit trail for easy viewing and remittance tracking.
Frees Up Your Finance Team to Focus on Strategic Work
When you eliminate time-consuming manual check runs, stuffing, mailing, and follow-ups, your AP team can redirect effort toward high-value, revenue generating initiatives: vendor relationships, cash flow, float— instead of tedious administrative busywork.
Conclusion
If your business still relies on paper checks — for vendors, contractors, payroll, or reimbursements — continuing to manage printing, stuffing, and mailing in-house can be a significant drain on resources. But it doesn’t have to be. With Checkrun’s Print & Mail service, you can turn a time-consuming, error-prone task into a streamlined, cost-effective, scalable process.
By reducing per-check costs, accelerating mailings, improving security, and eliminating administrative overhead, Checkrun doesn’t just save you money — it frees your finance team to do what matters most.
If you’re ready to modernize your AP process, book a demo with Checkrun or learn more about the Print & Mail service.
