The Secret to On-Time Client Payments: Best Practices for Law Firms
In the legal world, time is money—and that includes timely payments. Law firms juggle a delicate balance of managing client trust accounts, vendor invoices, retainers, and disbursements. But when payments lag, it affects client trust, operational flow, and your firm’s reputation.
Fortunately, there’s a better way. Let’s dive into how your law firm can ensure accurate, secure, and on-time payments—every time—with the right tools and best practices.
1. Prioritize Payment Accuracy and Transparency
Clients and vendors expect clarity and dependability. Use accounting systems that track disbursements and settlements in real time. Integrating with platforms like QuickBooks Online and using a trusted solution such as Checkrun ensures accurate records and audit-ready reporting.
Pro tip: Pair your accounting software with check printing tools that automatically pull payment details from your ledger—reducing manual errors.
2. Go Digital Without Losing Control
Many law firms hesitate to go fully digital due to security, speed, and trust concerns. Checkrun provides a hybrid solution: fully digital approval workflows combined with your choice of physical or remote check printing. You stay in control of every payment without slowing down the process.
- Customizable approval workflows
- Multi-user roles & permissions
- Remote, secure check printing
3. Eliminate Delays with Remote Check Printing
The traditional payment cycle—approving, signing, printing, and mailing checks—is time-consuming, especially if your team is hybrid or remote. Checkrun lets authorized team members approve and send check payments from anywhere. Say goodbye to office-only check runs and hello to on-time delivery.
4. Automate Recurring Vendor Payments
Don’t let recurring payments slip through the cracks. With Checkrun, you can automate routine vendor payments—think IT services, consultants, expert witnesses—so they’re always paid on time without extra admin overhead.
5. Ensure Compliance with IOLTA and Trust Accounting Rules
Legal payments come with higher stakes—especially when handling trust accounts. Checkrun ensures every payment goes through your approval process and is documented in full compliance with legal accounting standards.
Why Law Firms Choose Checkrun
- Seamless QuickBooks Online integration
- No prefunding
- Built-in compliance tools for legal professionals
- Secure check processing from anywhere
- Cloud-based, scalable for firms of all sizes
- Designed for legal workflows and approvals
Ready to Take the Stress Out of Legal Payments?
Checkrun helps law firms like yours manage payments faster, safer, and more efficiently. If your team is ready to eliminate payment delays and simplify your workflow, we’re here to help. Book a demo with a Checkrun specialist or start your free trial today.
